Otis White

The skills and strategies of civic leadership

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How to Manage a Crisis Before It Happens

October 22, 2014 By Otis White

I like crises. Mind you, I don’t like being in them; I just like reading about them and thinking about how I might manage them. I don’t read Stephen King novels, but I suppose the effect is the same.

You, too, should think about crises because, knock on wood, you are likely to find yourself in one at some point in your public-leadership career if you haven’t already. And these things go better with a little forethought.

So, what is a crisis? You may have your own definition, but mine is that they are unexpected events that seem to defy the standard solutions and must be dealt with immediately. It’s the middle part that makes them so scary: For a time at least, the normal processes don’t work. You can imagine what fits this description: natural disasters, riots, system breakdowns (think back to this summer’s Toledo water crisis), economic disruptions (say, a major local employer shutting down), and scandals.

So what do you do when business as usual breaks down? You work hard to restore order, promise a full inquiry into what went wrong, and speak directly, clearly, and fully to three audiences: those dealing with the crisis, those most affected by it, and everyone else in your community.

This sounds simple but isn’t. That’s because, first, there’s no assurance what you do will work. You may have to try, fail, and try again. Second, you must speak to citizens and those working on the crisis without promising the unknowable (how and when the crisis will end). Finally, people around you will be demanding that you not say anything at all. After all, it’s a crisis. Why are you standing in front of TV microphones? Oh, and by the way, they’ll tell you, there are bound to be legal consequences, so it really is better to keep your mouth shut.

Ignore them. The difference between private management and public management is the public part. As a result, what you say to citizens about the crisis and your efforts to resolve it is every bit as important as what you do. In fact, I would argue that having someone in charge who is thinking about what he or she will say in public an hour later makes for better decision making.

So the first thing you can do to prepare for your first crisis is to think about how order might be restored in a range of calamities. The second thing is to think about how you would communicate these things to a frightened or angry public.

The third thing is to get to know those you’ll depend on in these situations—police, fire, public works, civil defense, key city hall staff (including communications staffers), disaster-relief organizations, and so on. If you’re in a position to do so, suggest mock disaster exercises. (One reason then-New York Mayor Rudolph Giuliani was so cool headed on Sept. 11 was that he, his staff, and the police had practiced for disasters.)

Finally, you can build relationships in areas where, if worse comes to worst, you may need help: minority communities, charitable organizations, faith communities, and so on. In almost any major crisis, you’ll need these groups’ support and assistance, but in a particular type of crisis their support will be critical. That’s when government itself is seen as the cause of the crisis (think Ferguson, Missouri or a city hall scandal). In these cases, you’ll need friends in a hurry. Do you have a list of community leaders who’ll stand behind you on a podium as you explain your actions? If not, it’s time to get busy.

A version of this posting appeared on the Governing website.

Photo by Lieven Van Melckebeke licensed under Creative Commons.

Quality of Life as Community Glue

March 1, 2012 By Otis White

Here are two easy questions. What attracts people to a place? And what keeps them there?

Actually, these aren’t easy questions at all. There are many reasons a person might pack up and move to a new city: a job, an education, a change of lifestyle or climate, family connections, restlessness, curiosity, and so on. And what keeps a person in a place once she has arrived? Again, not a single reason. The job, family ties, inertia—and maybe a dozen other things.

Block party in Los Angeles Flickr photo by waltarrrrr licensed under Creative Commons

So let’s ask these questions in a different way: What can local governments and others who care about cities do to make their communities more attractive to outsiders and binding to those already there? To use an economics term, where can you invest at the margins to increase a community’s attraction and appeal, to make it more of a magnet and give it more glue?

If you don’t like my analogies—magnet and glue—don’t blame me. I borrowed them from a book written in 1997 by Rosabeth Moss Kanter, a professor at the Harvard Business School. The book is “World Class: Thriving Locally in the Global Economy,” and these were the things Kanter said every city needed to be successful: a “magnet” to pull people in, and enough “glue” to keep them there.

What can cities do to be better magnets? They can’t do much about their climates or family connections, but they can have a big influence on their economies. The best ways are by building and maintaining good physical infrastructure, offering a skilled and educated work force, and constantly and creatively selling the community’s assets through economic development activities. So spend money on roads, sewers, and transit, invest in schools, and support your local chamber of commerce.

And glue? What can cities do to bind their citizens so tightly that even if their economic circumstances change (say, their employer closes shop), personal lives change (they retire, their kids move away), or neighborhood demographics change, they can’t bring themselves to leave—even with good options elsewhere? Answer: They can invest in quality of life.

But what is quality of life? Of all the phrases used in cities, this may be the slipperiest. For many, quality of life is what they personally like about their community, from a favorite senior center and concerts on the town square to low taxes and good public services. But actually, quality of life is important and specific—and, best of all, it’s something only cities can deliver. States can’t provide quality of life, neither can counties. Only organized, developed places can—which is to say, cities and towns.

To understand quality of life—and why only cities can provide it—you have to start by knowing its purposes. In my view, there are three: to offer connectedness with other people, to create a sense of place and identity, and to provide opportunities for personal growth. Let’s look at each.

Connectedness: One of the most basic human needs is for connection with others. We do this all our lives—in school, at work, at parties, in churches and synagogues, and, yes, at civic meetings—and many of us do it so unconsciously that we forget how hard it can be for others, especially newcomers. The good news is that cities, with their sidewalks and town squares, libraries, restaurants, shops and work places, are tailor made for bumping into people and exchanging greetings from a tip of the hat to a long conversation.

But just because they are natural meeting places doesn’t mean every city does it equally well. The best—the ones we think of as having the highest quality of life—are intentional about bringing together strangers safely and harmoniously. The primary ways are through events and public spaces. Events are anything that draws a crowd and provides opportunities for conversation—parades, festivals, block parties, civic meetings, and the like. Public spaces do pretty much the same thing. If you’ve ever had lunch in at a sidewalk cafe or on a park bench and struck up a conversation with the person next to you, you know how it works. And even if you’re not the sort who talks with strangers, sitting in a place where you can see your fellow citizens is reassuring. It gives you a sense of connection even without interaction. And that’s the point: People don’t easily leave places they feel connected with.

Identity: This is another basic human need, the sense of belonging, but the connection here is not to other people but to a place. If you’ve lived in different parts of the country you know the feeling: Sooner or later, you decide this is your kind of town or it’s not. It could be the architecture, the accents, the things people eat for breakfast, the way they drive their cars, or the pace of life. Some of it is cultural, and cities can’t change much of that, but there are things at the margins they can change—things that build a sense of distinctiveness and civic pride.

Bayshore Boulevard in Tampa Flickr photo by ferret111 licensed under Creative Common

Here are three: Trademark institutions, trademark spaces, and trademark events. The easiest example of a trademark institution is a sports team, which by its nature builds loyalty to a place. But there are other examples, from museums and zoos to quirky traditions like the Peabody Hotel duck march in Memphis. (Here in Atlanta, I think of Chastain Park, home to outdoor concerts and picnics, as one of the city’s trademark institutions.) The keys are distinctiveness and authenticity. The reasons the Red Sox and Fenway Park are so beloved in Boston are because its fans can’t imagine the team in any other city and can’t imagine the team playing in any other ball park.

Trademark spaces work in a similar way: Central Park in New York, Bayshore Boulevard in Tampa, the National Mall in Washington, D.C. As with institutions, it’s important that trademark spaces reflect the character of the place. And then there are trademark events, which do double duty by building connectedness and pride in place. Yet again, distinctiveness is important. Boston doesn’t just have a marathon, it has the marathon—the first annual marathon staged anywhere in the world, as any Bostonian will tell you. Can’t be historic? Then be quirky. Chicago set off an urban craze a few years back by putting painted cow statues all over its downtown, which told residents that theirs was a city with a sense of humor. Over time, events can become so central to a city’s identity that it’s hard to separate the two. Quick, what do you think of when you think of New Orleans? In all likelihood . . . Mardi Gras.

Point is, all of these quality of life assets build a sense of pride and belonging among citizens. (And, sometimes, a little tourism as well.) The aim is to give citizens a reason for staying, a tangible place or experience they would miss if they were to leave.

Personal growth: The third thing quality of life does is provide opportunities for personal growth and development. These could be anything from community theaters that allow people to try their hand at acting and directing to evening schools that teach art, floral design, foreign languages, cooking, great literature, and so on. These things may not be your cup of tea, but they are the passions—or, at least, the passing interests—of millions, and the communities that satisfy these needs are likeliest to hold on to their people.

Community theater in Paris, Texas Flickr photo by In Paris Texas licensed under Creative Commons

Of these personal-growth institutions, I find community theaters the most interesting. According to a trade association, there are 7,000 non-professional theaters in America, staffed by 1.5 million volunteers, offering 46,000 performances a year to audiences totaling 86 million people. That’s a lot of culture and entertainment, but the real value isn’t delivered to the audience; it’s delivered to the people on stage. They’re the ones who are changed by the experience, and once changed, they’re the ones who will most likely be anchored to the community.

When you look at quality of life this way—as a way of binding people to communities through connections, identity, and personal growth—it becomes not something that’s nice to have during good times, but necessary to have at all times, even the hard ones. This is something suburban communities need to learn in a hurry. Everywhere, the suburbs are changing rapidly. Among other things, they are becoming much more ethnically diverse. Diversity is a good thing, but the reaction to diversity, particularly if it’s sudden, can be bad. As newcomers move in, some old-timers leave out of fear. We won’t miss some of these people, but wholesale flight—where families move out of fear that property values will plunge —isn’t good for communities.

We can’t stop people from leaving, but we can make them think twice about what they’re giving up, the connections with neighbors, the city’s institutions and experiences, the opportunities for learning and growth. Quality of life gives people these second thoughts. It slows them from making rash and fearful decisions. It acts like glue. And, in the end, every successful community is a sticky one.

Building Relationships That Defy the Odds

March 2, 2010 By Otis White

Race and ethnicity are the great divides in America, yet nearly every community—and certainly every city—is diverse, some dizzyingly so. But if it’s so hard to reach across racial and ethnic lines, how can we ever make our communities better places? We couldn’t except for one thing: People do reach across those lines. Not as frequently as we’d like, but enough to help us move forward.

We have a profile of one of those remarkable boundary crossers in an article in the New York Times Magazine. Its title: “The Visible Man.”  It’s the story of how James Fields, a 55-year-old black Methodist minister and former state employment agency worker, came to be a state representative from Cullman County, Ala., population 81,000, less than 1 percent of whom are African American.

It wasn’t just a demographic tide that Fields swam against. He’s a Democrat and supporter of President Obama’s in a state where 88 percent of whites voted for John McCain. Cullman County is staunchly Republican and deeply distrustful of Obama. And that’s not all: Cullman County has a history of being one of Alabama’s most racist places, which is obviously saying a lot. And judging by what the writer, Nicholas Dawidoff, learned in his reporting, racism (or, at least, racist language) is still part of everyday life there.

So how did James Fields, a black Democrat, get 59 percent of the vote in one of the unlikeliest—and, on the surface, inhospitable—places you could imagine? According to the article, Fields had three things that made most white voters pause, consider him seriously and mark his name on the ballot.  First, he was local. He had been born and raised in Cullman County, and in such a place—out of step with the rest of America and proudly so—that meant a lot. Second, he was known by many white families because he had helped many of them find jobs in his days at the employment agency. From these experiences, white families knew him as hard working, thoughtful and far more like themselves than they could have expected

Finally, he emphasized the thing that bonded him mostly closely to his white neighbors: their shared religion. When he began his campaign for state representative against a white Republican candidate, Rev. Fields took out a newspaper ad urging that the candidates conduct a campaign that was “God-driven and Christ-centered.” This might cause eyes to roll elsewhere, but in small-town Alabama, where almost everyone is a Christian and many passionately so, it conveyed the message that James Fields is “one of us.”

And it’s not just in Cullman County that such cultural boundary crossings occur. Dawidoff interviewed other black political leaders from mostly white constituencies in Alabama and Mississippi and heard similar stories. Locy Baker, a former teacher and school administrator who is serving his fourth term as a state representative from Southeast Alabama, said it helped that he was local and known. “I (have) been living here all my days,” Baker told Dawidoff. “Grew up here. People know me.” And if you’ve spent time helping others—particularly those from different backgrounds—that’s a big help too. James Young, the mayor of Philadelphia, Miss., said, “It took me 30-plus years of working in this community to be where I am. It did not happen overnight. I tell younger people, live your life serving people, and it will come back to benefit you.” (Yes, Young is mayor of that Philadelphia, Miss., the place where three young civil rights workers were murdered in 1964 and the setting of the movie”Mississippi Burning”.)

So what are the lessons that James Field could teach other community leaders? First, establish your bona fides. If you weren’t born in the community, show how you’ve accepted it in the way you talk and what you say. Second, go beyond networking—networking is fine, but actually helping people is much, much better, especially if those you help are different from you. Third, look for opportunities that help others see what you have in common. For James Fields, it was a shared faith. In other places it might be a love of the local team, the neighborhood festivals, a respected charity or a beloved restaurant.

In the end, it’s about building relationships in spite of the forces that keep people apart. James Fields knows how to do it in Cullman County, Ala. You can do it in your city too.

Photo by Jeremy Wilburn licensed under Creative Commons.

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About Otis White

Otis White is president of Civic Strategies, Inc., a collaborative and strategic planning firm for local governments and civic organizations. He has written about cities and their leaders for more than 30 years. For more information about Otis and his work, please visit www.civic-strategies.com.

The Great Project

Otis White's multimedia book, "The Great Project," is available on Apple iTunes for reading on an iPad. The book is about how a single civic project changed a city and offers important lessons for civic leaders considering their own "great projects" . . . and for students in college planning and political science programs.

For more information about the book, please visit the iTunes Great Project page.

Follow Us on Mastodon

You can find Otis White’s urban issues updates by searching on the Mastodon social media site for @otiswhite@urbanists.social.